Executive Assistant

The Executive Assistant provides support to the CFO. The Assistant works together with second colleague supporting other executives. The Executive Assistant serves as the right hand, playing a critical role in the efficiency of the executives office by managing schedules, communications, and other responsibilities. The Executive Assistant needs to be proactive, organized and capable of managing a wide range of tasks. This position requires an ability to work under time pressure while maintaining a high degree of professionalism and confidentiality.

The Executive Assistant is responsible for preparing meetings, takes the minutes and takes care of other activities in such a way that the management team can carry out their work as efficiently as possible.

Key tasks

• Agenda management, arranging appointments, scheduling meetings within the organization, including arranging suitable meeting rooms;

• Organize accommodation and travel arrangements (in the Netherlands and abroad), booking taxis, flights and/or reserving hotel accommodation

• Taking care of email communications, taking care of internal correspondence, messages on the Intranet and group mailings;

• Prepare and edit presentations and documents;

• Organize and attend meetings, makes minutes (in English), follow-up of action points

• Taking care of administrative matters (e.g. bundling and processing credit card purchases, approving invoices in AFAS, archiving, document signing);

• Ordering lunches, flowers and taxis on request from across the organization;

• Organize (team) activities for the organization.

• Problem Solving: Anticipate the needs of the executives and proactively address issues before they arise.

What do we expect from you?

• 2+ years of work experience; ideally as Executive Assistant or in a position requiring strong organizational skills;

• Bachelor’s degree preferred

• Training as an Executive Secretary/Executive Assistant is of advantage;

• Proactive and with attention to detail;

• Professionalism, confidentiality and discretion;

• Fluent English and Dutch;

• Reliable team player with excellent communication skills;

• Strong organizational skills Ability to prioritize and manage multiple tasks;

• Proficiency of MS Office applications such as Outlook, Word, Power Point, Excel, Sharepoint.

Work location
Middelburg

What do we have to offer?
We offer you excellent working conditions in a dynamic working environment with plenty of flexibility.

Salary
For this, we reward you with a gross monthly salary of up to € 4,339 per month based on full-time employment. Salary depends on relevant experience and suitability.

More information?
For more information about this vacancy, please send your questions to vacatures@pzem.nl. To apply, use the link below.